If you love events, have events experience, and are interested in managing your own events while keeping a flexible schedule, you might be just who we’re looking for!
Are You:
• independent + self-motivated
• organized + determined
• direct + results oriented
• a problem solver
• a decision maker
• a team player
Criteria:
• available weekends, flexible weekday/evenings schedule
• highly proficient in excel, word, powerpoint, etc
• 1-2 years of wedding & event experience (certification a plus)
Interested? Read below and give us a call: 408-353-0380
POSITION: Wedding and Event Associate | Manager
JOB DESCRIPTION AND RESPONSIBILITIES:
Serve as Wedding and Event Associate managing execution of client’s events from day of start to end.
SOFT SKILLS:
- • Organized
- • Team oriented
- • Quickly adaptable to surroundings and people’s behaviors/feelings
- • Strong problem solving and decision making skills
- • Likes to create and follow policies and procedures
REQUIREMENTS:
- • Completed ACPWC online or in-class training (or equivalent certification process)
- • Completed weddings and events with another event production company in at least 6 full day of events
- • Strong written and oral communication as well as relationship building skills
- • Solid MS Office Proficiency such as Excel, Word, Powerpoint, etc (Adobe Acrobat a plus)
- • Must be able to demonstrate ability to work independently and as part of a team
- • Must be detail oriented
- • Highly organized and punctual
- • Customer service driven
- • Have experience managing and coordinating several projects simultaneously
DUTIES include, but not limited to:
- • Initial consultation & meetings with clients – inclusive of potential client sales meetings
- • Client review of high level checklists (check in meetings)
- • Wedding day schedule from initial creation through final edit
- • Client wrap up session
- • Final site walk-thru and Inspection
- • Collaborate with vendors and account representative
- • Coordinate all aspects of procured events, vendors on all needed activities
- • Full vendor management with final timelines per vendor and communication to finalizing details
- • Overseeing vendor’s activities day of event
- • Final team meeting to review wedding event details no later than 1 day prior to rehearsal.
- • Schedule and coordinate initial consultations, site visits, and checkpoint meetings with clients and vendors
- • Manage various vendor pick-up and drop-offs
- • Rehearsal coordination where applicable
- • Assist with all day of set up in any way with seating cards, menus, favors, sign-in books, gifts, details, etc.
- • Provide assistants day of wedding from start to finish for full event, guest and wedding support.
- • Day of coordination: Full management of wedding as needed to support full orchestration including setup in compliance of floor plans, cueing wedding party and musicians/DJ/MC, overseeing vendor activities/sound checks, ensuring details of timeline package are fully executed, being point of contract for any issues and much much more.
