Our Diary

Great Advice + A Great Party: Entire Productions’ Spring Fling

The industry event of the year is the Entire Productions Spring Fling! It’s always such a fabulous event filled with a guest list comprised of some of the best talent in the industry.

We love to attend not just to see all our industry friends, but to really experience the showcase of all the incredible entertainers available through our dear friends at Entire Productions.

This year, the party was held at the Bentley Reserve and the room was packed. The energy was fantastic and everyone looked amazing dressed in their “Palm Springs” flair.

Before the party got started, VIP’s were treated to a trends talk with special guest Mindy Weiss, and Natasha Miller, Owner of Entire Productions.

We’re delighted to share Caitlin’s takeaways from the talk, and a few photos from her phone (pro photos will be posted soon, we’re sure of it!)

 
 
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  • -“I totally agree with Mindy Weiss; you want your clients and their guests to live IN your event and never want the night to end. Create an event that keeps guests excited and enticed from start to finish!”
  • -“Not only should your event be pretty, it should have a wow factor when it comes to the guest experience as well. I definitely felt this at the Entire Productions party, with the stunning aerialists who were pouring your glass of champagne while suspended in the air. It was interactive, entertaining, intriguing…all rolled into one!”
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  • -“COLOR! Don’t be afraid to use it in your events, you won’t regret it.”
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Caitlin even got her copy of Mindy’s new book signed!

 We’re excited to implement some of the inspiration from the party, and we can’t wait to read Mindy’s new book!

P.S.  if you want to explore more great pics + videos from the party, search hashtag #entirespring17 on instagram

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Summer Wedding Advice: Keep Guests Cool & Comfortable!

There’s nothing we love more than a great summer wedding, but while you’re busy working through all the wonderful details, don’t forget the importance of keeping your guests in their happy place!

Here’s Crystal’s quick tips to ensure your guests are refreshed and relaxed during your dream summer wedding day:

1. Drinks upon arrival (at least water, lemonade, aqua fresca, infused waters, etc.)

2. Outdoor ceremony…try to make sure there is some type of shade from trees, umbrellas etc. Custom draping can be incorporated into the design so you can have a beautiful element that provides shade for your guests seating.

3. Use of space and times of day – sometimes what is always done is not necessarily what has to be done or what makes the most sense.  With spaces that sell an indoor space for dining/dancing and outdoor for the ceremony… sometimes beauty can be in the opposite.  When it is hottest time of day (the ceremony) change that to the indoor venue and make it look amazing, then go outside to dine and dance in the vineyards and under the cool stars.

4. Enough bars per head count – trust the event and catering team for what is needed.  If anything have a an open non alcoholic self serve drink station available and replenished throughout.

5. Instead of white on white (which is BARELY ever what we believe on doing)… pops of color everywhere done strategically and with a cohesive palette. Example: if you are using raspberry pink…either use various shades/tones of that or only that color in that space, and another color strictly in another space.

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Amelia’s 5 Tips to Help Meeting Planners to Stay Sane in 2017

“Every year, I start off the new year with some generic resolution like “Eat healthier” and then shortly after January 1st, Sales Kickoff planning enters full swing and I suddenly lower my expectations for myself to “Please just don’t stress eat 500 Peanut M&Ms…before lunch”.

Whether you’re planning an event for 50 or 5,000 attendees – meeting planning can be stressful! Here are 5 helpful tips to stay sane this month.” – Amelia 

  1. Get organized!
  2. I love a great spreadsheet, but sometimes they aren’t the best method for working with others, which is why I love Asana. In Asana, you can assign tasks and collaborate with your coworkers, and it couldn’t be easier to use! It’s flexible enough to where you can easily add in those random ad hoc requests that come in and even better, you don’t have to dig through emails to find conversations because you can communicate with your team members right in the platform. Asana also has a mobile app that you can use offline, which I greatly appreciate during my daily Caltrain commute.
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Photo: www.asana.com
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  • Write it down!
  • Despite my love for Asana, I am still very much a devout “notebook person.” Call me old fashioned, but there’s just something about having something written down that makes it feel official – plus with so many cute designs out there, how can you not love the promise of a new notebook?!
  • Rifle Paper Co. has some of my favorite designs (which also make me smile because they remind me of these adorable dresses from one of my favorite Amazae weddings!)
  • Whenever I’m onsite working an event, I always sleep with a notebook right next to my bed. That way, when I wake up at 4AM in a panic that I need to reprint something, I just write it down and go back to sleep (or at least try!)
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    Photo: www.riflepaperco.com
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  • Take care of yourself first!
  • As event planners, we are typically chronic people pleasers who will do anything to make someone else happy. So make a pact to channel some of that energy into doing something nice for yourself! It can be as small as catching up with a friend on your commute home from work, taking a few minutes for a quick morning yoga session, or go “big” and treat yourself to a relaxing mani-pedi after a long day.  What’s my favorite treat? I love working out with ClassPass – it is flexible enough that I can try new fitness classes while traveling for work but it also forces me to schedule my workouts in advance, so I’m less likely to bail and use work as an excuse.
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    • Find humor in every situation – or at least try!
    • This video never fails to make me laugh. Whether I’m “working with a committee here” or promising everyone “when this is all over, drinks are on me,” it’s oddly comforting to know I’m not alone in all this craziness!
    1. And when all else fails, delegate!
    2. We have an amazing network of vendors ready to help make all of your event dreams come true! Leave the hard work to us, so you can actually enjoy your event!
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    about us

    Amazàe Events

    Amazàe Events is your boutique event production company. With two decades of industry experience and accolades, we succeed in offering so much more than event production services. We ensure professional, elegant and enjoyable execution of all your wedding, corporate, social and/or destination event visions.
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    Serving CA and beyond with custom event experiences  |  408-218-4753  |  [email protected]
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